Work with us!

Job Title: Bookkeeper

Position Type: Part-time, permanent

Hours and wages: Roughly 52 hours/month (flexible), $21/hour.

Location: Flexible

Reports to: Executive Director

Application Deadline: Applications will be considered on a rolling basis until position is filled.


Since 2010, Matthew House Ottawa has housed hundreds of refugee claimants, and provided free, quality used furniture to about 5000 families. We have done this as a large, dedicated team of volunteers and a small handful of employees, with a lot of passion and commitment.

We are looking for an enthusiastic bookkeeper to join our team. The candidate will have a mastery of QuickBooks, and an ability to problem-solve and work with minimal supervision.  S/he will also demonstrate a flexible and can-do attitude. MHO offers flexible work schedules and welcomes suitable candidates at all stages of life and from diverse backgrounds. Please visit www.matthewhouseottawa.org for more about our organisation.

The bookkeeper will supervise and co-ordinate donor tax receipting for MHO:furniture bank operations (which is carried out by a volunteer). In addition, s/he will support the Board Treasurer with corporate bookkeeping and reporting. The bookkeeper must adhere to Matthew House Ottawa’s mission, vision and values statement.

Essential Job Functions

Corporate Bookkeeping and Reporting

Weekly:

  • Ensure all books and records are maintained on a complete, accurate and timely basis.

  • Process all payments including invoices, expense reports and recurring bills on a timely basis.

  • Ensure that all cash receipts as processed and deposited by staff members are properly recorded.

Monthly:

  • Prepare monthly bank reconciliation for review by Treasurer.

  • Prepare account reconciliations as required, including fixed asset changes and depreciation calculations.

  • Prepare monthly financial results (Balance Sheet, Income Statement, Profit & Loss (budget vs. actual) statement.

  • Print and distribute employee pay stubs.

 Annually:

  • Assist Executive Director and Treasurer in preparation of annual budget.

  • Coordinate with the Recording Secretary to ensure timely and accurate preparation and distribution of Charitable Tax Receipts for cash donations.

  • Support the external auditor in preparation of the annual audit and financial statements.

  • Liaise with Executive Director, Treasurer, board, bank and external auditors as necessary.

 Furniture Bank Bookkeeping and Reporting

  • Managing the Furniture Bank gift-in-kind charitable receipting program.

  • Record and confirm all furniture donation records.

  • Issue official charitable tax receipts for confirmed furniture donations.

  • On a monthly and annual basis, reconcile issued receipts with donation records (furniture drop-offs and pick-ups), and furniture picked up by clients.

  • Respond to queries from donors regarding tax receipts.

  • Liaise with MHO:FB volunteers to verify information.

Other duties

  • Limited travel required (mostly related to audit); mileage reimbursed.

  • May be expected to assist with varied administrative task from time to time.

  • Attend to other tasks as per the instructions of supervisors.

Essential requirements

Experience: At least 5 years bookkeeping/accounting experience.

Certification: Clear Criminal Records Check.

Education:  Relevant college diploma (will consider substantial relevant work experience).

Skills:   

  • Excellent English (speak, read, write).

  • Strong ability to innovate, problem-solve and flexible attitude.

  • Proficiency in QuickBooks Pro/Premier software.

  • Familiarity with CRA requirements for charitable organisations.

  • Organization, effective communication, time management, computer literacy (One Drive, Outlook) and cultural sensitivity.  High level of fluency in English (written and spoken) essential.

  • Working conditions: Must be comfortable working in a fluid work environment, with minimal supervision.

Highly desirable

Certification: Valid “G” driver’s license.

 Experience:        

  • Administrative duties

  • Previous experience within a charitable organisation

  • Experience working with marginalised population group

Please email a cover letter and cv to arm@matthewhouseottawa.org clearly addressing how you meet the essential requirements and can carry out the essential job functions of this position. Applications will be considered on a rolling basis.


Matthew House Ottawa’s name derives from our Christian roots: we are motivated by our desire to feed, clothe and shelter the strangers in our midst and to serve people who can use our help.

Vision

Matthew House Ottawa is a faith-based, transformative model of excellence caring for Ottawa’s marginalised population.

Mission

Matthew House Ottawa is a faith-based, volunteer-driven, charitable organization that helps Ottawa’s marginalised population to establish connected, safe, healthy, and dignified homes within our community. We do this by:

  • Providing shelter, food and refugee settlement assistance, including volunteer opportunities, in a family atmosphere to refugee claimants so that they may begin their journey to independence as members in Canadian society; and,

  • Distributing quality used furniture and household goods to Ottawa’s marginalised population

Values Statement

Faith Based: We live by our Christian faith and care for the stranger in response to God's call (Matthew 25:35).

Loving Service: This ministry seeks to express loving service towards each person we serve, do justice, love mercy, and walk humbly with God.

Compassionate: We are passionate, caring, and enthusiastic in support of people's needs and seek to express a ministry of loving service toward each person we serve.

Respecting Human Dignity: We believe in respecting the value and dignity of each person receiving our services and those who serve in this ministry.

Engaging Community: We believe in building relationships with individuals, groups and other organizations to create fellowship and mutual support to help those in need.

Building Community: We believe in helping our clients to integrate into their new community to build a happy, healthy home, live in personal safety, and achieve their potential within our society.

Accountable: We are accountable to our clients, volunteers, and community partners and treat all who come in contact with this ministry with integrity, fairness, consistency, and honesty.

Environmentally Conscious: We encourage waste reduction, reuse, and recycling through our programs to promote healthy environments.